Through a dedicated Refer and Earn program on its alumni portal, Texila American University secured 65 admission referrals from its alumni. With Vaave’s support, the university has set up a custom form to capture inbound referrals from alumni. Using Vaave’s alumni software, the university has successfully leveraged alumni for admissions, a great outcome of consistent alumni engagement.
University’s Background & Challenges
Texila Alumni Club, the alumni association of Texila American University (TAU), engages its diverse alumni base through a range of programs and services, offering exclusive benefits to those who actively contribute. As part of this initiative, the university aimed to tap into its alumni network for admissions, knowing that former students make for credible advocates. In return, alumni would receive attractive referral bonuses.
Many institutions overlook their own alumni when it comes to admissions. But, alumni are powerful. They bring trust, relatability and suggest candidates who can be a great fit to their alma mater making them credible endorsers for admissions. Texila American University saw that potential early on and wanted to tap into it.
However, they lacked the means and resources to track and manage these referrals effectively. They also struggled to find a cost-effective solution to meet their needs without adding operational complexity.
The Solution: An Admission Referral Form Integrated into the Alumni Portal
To help the university realize their idea of leveraging alumni for admissions, we came up with the right workaround. Vaave has assisted TAU in setting up a custom referral form. It collects necessary details about both the referrer and the referred candidate.
Built directly into the alumni portal, it allows alumni to log in to their existing accounts and submit referrals without relying on third-party tools. The form comes pre-filled with alumni information such as name, email address, and institution (as TAU has multiple institutions). Alumni must only fill in the student’s details to complete the referral.
Below is the referral form Vaave has created for the university:
The university has utilized this form before building a separate referral website.
This solution helped TAU take an idea they believed in and put it into action. With Vaave’s support, they finally had the setup to utilize alumni for admissions which is simple but effective.
The Impact
Texila American University actively encouraged its alumni to refer prospective students using the form. As a result, the university received 65 admission referrals from alumni. Each referral is logged as a ticket on the portal, giving the management a clear view of all responses and making it easy to follow up with the referred candidates.
Conclusion
This referral success highlights what’s possible when a good idea meets the right execution. Texila American University intended to involve its alumni in the admissions process. With Vaave’s support, they made it happen in a simple, scalable, and trackable way.
The custom referral form gave alumni a direct, hassle-free way to contribute, and the results speak for themselves: 65 admissions were referred by those who once walked the same halls. It’s a reminder that alumni don’t need grand gestures; they just need the right nudge and a clear path to give back.