On November 23, 2024 during their prestigious convocation ceremony, Institute of Management Technology, Nagpur built 131 alumni profiles. This was achieved by the institution using Vaave’s Magic Form which instantly created alumni profiles through QR codes placed at the venue. Out of 150 attendees, 131 registered for the alumni database making the campaign successful.
Background & Challenges
IMT Nagpur aimed to create an up-to-date alumni database coinciding with their upcoming convocation event. While going through the existing alumni’s profiles, they realized that the details were outdated and some alumni’s information was completely missing. Essential information like place of work and experience were missing from the existing members’ profiles in the portal. With the ceremony approaching, the institution found collecting and building updated alumni profiles difficult.
Vaave’s Tailored Solution
Our expert team raced against time to solve the institution’s challenges. With only 3 days to go to the convocation, we came up with the Magic Campaign to make alumni register & build their alumni profiles. Due to time constraints, we have ditched the conventional method of making alumni register before the convocation. To achieve this, Vaave and IMT collaboratively came up with dedicated QR codes to capture alumni information.
The following QR Code has been used:
Upon scanning the above QR code, the alumni were taken to the IMTN’s Magic Form, where alumni filled in their contact information along with LinkedIn URLs and instantly created their profiles. These QR codes were strategically placed at the registration desks and hall standees, encouraging the alums to scan and register for the portal.
This is how Magic Form looks like:
Vaave's assistance has helped the institution collect and build 131 alumni profiles with updated contact numbers and email IDs. The icing on the cake is that out of 131 profiles built, 22 were new ones that were missing from the alumni portal earlier, and the rest (109) were updated ones. All of these were built on the convocation day itself! Later, the profiles were integrated into the alumni portal.
Conclusion
IMT Nagpur’s choice to adopt Vaave’s Magic Form to update and build its alumni database truly reflects its commitment to staying connected with its alumni. Vaave is honored to have supported IMT Nagpur in bringing this vision to life, offering a smooth and efficient way to capture and update alumni information. This collaboration simplified the process and helped the institution strengthen its alumni network, setting the foundation for even deeper connections in the years ahead.
